Privacy Policy
Privacy Policy:
1. Collection of Personal Information - we collect personal information to ensure the safety and well-being of your child while participating in the school holiday program. This may include:
- Child’s name, date of birth, and contact details.
- Parent/guardian names, contact details, and emergency contact information.
- Health and medical information, including allergies or special requirements.
- Any other relevant information to support your child’s participation in the program.
2. Use of Personal Information - personal information will be used solely for the purpose of:
- Enrolling and managing your child’s participation in the programme.
- Contacting you in the event of an emergency.
- Providing appropriate care and support to your child, including medical assistance if needed.
- Communicating program details, updates, and important notices.
3. Storage and Security of Personal Information - we are committed to protecting the personal information we hold about your child and will take all reasonable steps to ensure it is securely stored. All personal information is kept confidential and will not be shared with third parties, except in the following circumstances:
- With your explicit consent, e.g., sharing medical information with a healthcare provider if necessary.
- To comply with the law or in response to a valid legal request (e.g., a police investigation).
4. Sharing of Personal Information - we will not share your personal information with any third party without your consent, except in situations where:
- It is necessary for the operation of the programme (e.g., sharing emergency contact information with medical providers in case of injury).
- We are required by law to do so.
- Information collected will be managed in accordance with the Privacy Act 2020, the Vulnerable Childrens Act 2014, The Children, Young Persons and their Families act 1989, and other relevant legislation.
5. Access to Personal Information - Under the Privacy Act 2020, you have the right to request access to the personal information we hold about your child. If you believe that any of the information we hold is incorrect, you may request that it be updated or corrected.
6. Retention of Personal Information - personal information will be retained only for as long as necessary to fulfil the purpose for which it was collected or to meet legal requirements. Once it is no longer required, it will be securely destroyed or anonymised.
7. Opting Out - if you do not wish for your child’s information to be used in specific ways (such as being photographed or filmed for promotional materials), please let us know in writing before the start of the program.